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Recent times have seen increased scrutiny from HMRC on the way contractors are paid whilst on temporary assignments. That is why it is important to use a provider you can trust, and why engaging with Orbital can safeguard you from non-compliant schemes.

We offer a one-stop-shop service of payroll options to suit every level of earnings and offer friendly, honest and informative advice backed up by our ‘Client & Contractor CARE’ values:

Compliant Attentive Responsive Everytime

Orbital Benefits 

Payroll Options 

Credentials 

What can Orbital offer you?

Industry Accreditations

The Orbital Group has pro-actively gained a number of industry recognised accreditations and standards to prove to our clients and the workforce alike, that we are serious about operating to current legislation and protecting their interests.

Professional Passport

Professional Passport is an independent professional membership organisation working with all sectors of the flexible workers market.

The Professional Passport stamp of approval is only given to companies that have passed a rigorous, compliance audit and likewise is used by many agencies as a benchmark when reviewing their payroll suppliers. Orbital has completed all the PP checks and is a fully approved member.

  0845 838 888 7

  professionalpassport.com

FCSA

As the trade association for professional employment services (umbrella, accountancy, payroll), FCSA works to support the sector and the flexible workforce. Associates and members adhere to our Charter which confirms that their businesses operate legally and are run by Fit & Proper Persons.

  0203 772 8622

  julia.kermode@fcsa.org.uk

TEAM

TEAM is the largest network of independent recruiters in the UK.  TEAM provides recruitment and employment services to its membership enabling its Members to provide all the benefits associated with a local independent recruiter whilst at the same time being able to harness the combined networking power throughout 700+ locations..

  01730 890476

  team@jobsatteam.com

PRISM

PRISM is a not for profit professional trade association that represents and promotes its members’ interests who all operate within the professional payment intermediaries sector.

The sector covers providers who offer support to temporary workers and recruitment companies by providing payroll services, employing workers through an umbrella company structure, and accountancy services support to workers who operate through their own limited company, often referred to as a PSC.

The members elect an Executive Committee, and this directs the Association’s priorities and activities.

  0203 198 0094

  www.prism.contractors

Orbital Payroll Group is a founding member of PRISM.

Apsco

The Association of Professional Staffing Companies (APSCo) was formed to give all firms involved in the recruitment of professional talent that have a commitment to excellence, the specialist support and distinctive voice they need to be successful. It gives candidates and employers a trusted badge of quality whilst providing member firms with an innovative range of services designed for them by recruitment experts.

101 Borough High Street, London, SE1 1NL

  +44 (0) 8458 997 388

  info@apsco.org

The Old Model That Still Looks Good – Umbrella no Expenses

This model is what many existing agency workers will now fit into if they are currently paid an uplifted ‘umbrella rate’ by their agency and working in roles deemed likely to be under Supervision, Direction & Control (or the right of).

If they are caught by SDC and don’t qualify as mobile workers, then no expenses can be reimbursed and all payments will be subject to full PAYE at source. The minimum take-on rate will still apply to ensure compliance for National Minimum/Living Wage and Holiday Pay purposes.

Benefits:

  • Straight forward set up with all Tax/NI deducted at source.
  • No time consuming HMRC administration compared to self-employment.
  • Financially on a par with new ‘lower-end limited company’ products but without the hassle, stress or uncertainty.
  • Many workers make a direct claim for expense tax relief at year-end.
  • Full employment benefits, it is not a Zero-Hour arrangement.
  • It has longevity – no need to be swapping to different models/tax loopholes each year.

Year-end Claims:

Due to the large number of contractors that may be caught by SDC post April 2016, it is almost certain that there will be an equally large number trying to claim back expenses at tax-year end. This could prove especially true in sectors that have been name checked by HMRC as likely to have SDC evident in most cases e.g. education.

Claims can be made by completing either:

  1. P87 form if claim is up to £2500.
  2. A normal self-assessment, which may require registering for a UTR number.

We can assist by:

  • Keeping a log of the expenses submitted by the workers throughout the year.
  • Producing a report at year end with a breakdown of the collated expenses.
  • The report can then be used to help submit the claim, and the assessment is placed directly onto HMRC.

HOW IT WORKS

Mileage Only Umbrella (No SDC or a Multi-site Worker)

This model is suitable for workers who have a high mileage claim compared to other expenses, over a series of assignments.

Changes to the Finance Act 2015 and in particular the new rules around ‘Relevant Salary Sacrifice’ prevent earnings fluctuating as a result of expenses being reimbursed. Mileage however, is outside of these rules so remains unchanged.

The worker will still have to be assessed for SDC on their assignment,

but where they pass the test or are a multi-site worker, they can claim the expense.

The guidelines are:

  • Worker will be engaged on an over-arching contract of employment (thus treating the workplace as temporary).
  • There must be evidence that there is no SDC (or the right of) per the assignment, or that they are a multi-site worker.
  • Mileage only expenses can be reimbursed.
  • Multi-site workers cannot claim ‘commute’ mileage, only ‘site-to-site’.
  • All other expenses (receipted) are collated by Orbital to provide to the worker for a year-end tax return.

HOW IT WORKS

CIS Self Employed Sole Trader

Agency/NIC Protect Indemnity Insurance

Due to the uncertainty that recent legislation changes have brought and the complexities of understanding Supervision, Direction & Control, many temporary labour agencies had moved away from the self-employed arena.

Agency protect has been developed to counter the event of a successful HMRC challenge and can provide reimbursement of agreed tax and NI losses as well as legal costs (if required).

We are not one of those providers who are on a sales mission to convince you that this is the cure to all your self-employed concerns, because it is not and it still requires processes in place to confirm why certain operatives are suitable for self employment. But if you would like the cover, we have the option available on a no obligation basis and it is essentially another layer of protection or ‘safety net’ if you are engaging with CIS sub-contractors.

Recently we have seen an increase in the number of operatives going back through CIS as agencies gain more knowledge, feel more confident and have a better process to work with the legislation.

Feel free to get in contact as we are happy to discuss the policy with you in more detail at anytime, or we can also get our brokers to have a chat with you if you feel it would be beneficial.

Policy is run by Accountax on behalf of Markel.

Perfect for sub-contractors that work on a freelance basis within construction (trades or technical) and rail. Due to the introduction of the ‘Onshore Intermediaries’ or ‘Agency Legislation’ in April 2014 and the subsequent reporting obligations that started in 2015, it is now important to establish whether Supervision, Direction or Control (or the right of) exists to each worker as to the manner of how they perform their duties, per assignment.

If it is confirmed that SDC exists on particular working arrangement, then the operative would have to be classed as PAYE for tax purposes. We can assist our clients in performing a robust assessment on SDC including which level of job roles could be ruled out straight away and those roles where an assessment could be made.

CIS engagement contains the following aspects:

  • Unique Tax Reference number and proof of self-employment is a requirement.
  • Process to confirm whether or not the right of SDC exists on a particular role or assignment is important to establish for employment purposes (Agency liability).
  • CIS tax deducted at 20% (standard) or 30% (higher rate) after verification with HMRC.
  • All sub-contractors are engaged on a fully compliant contract for services, are free to find their own assignments/work detail and have the right of substitution.
  • Public liability and Personal Accident insurance cover as standard (if required).
  • NIC Protect indemnity insurance cover available against any potential status enquiries.
  • Weekly, self-employed remittance to show earnings breakdown. Available on contractor’s portal.

Outsource PAYE Bureau

This is the ideal service for clients that have any number of directly employed PAYE workers but don’t want the cost and hassle of running an in-house payroll.

We can take away all the pressure involved in the setup, processing and payment of workers to leave you to concentrate on maximising your business.

Since the changes to claiming travel and subsistence expenses affected Umbrella PAYE workers in 2016, this option has become more popular for those at the lower end of the pay scale who now don’t have the benefit of expense reimbursement.

Benefits Include

Non – CIS Self Employed Sole Trader

Still a popular choice for contractors who want the simplest way of being self-employed as a sole trader, rather than a limited company. This option is suitable for all non-construction operatives who are happy to self-assess at year-end, but without the hassle of being a company director and the responsibilities that brings.

Sole trader engagement contains the following aspects:

  • Unique Tax Reference number and proof of self-employment is a requirement.
  • Process to confirm whether or not the right of SDC exists on a particular role or assignment is important to establish for employment purposes (Agency liability).
  • Funds are paid Gross with no deductions apart from our retained company margin.
  • All tax and NI to be paid at year end by the worker.
  • All sub-contractors are engaged on a fully compliant contract for services, are free to find their own assignments/work detail and have the right of substitution.
  •  Public liability and Personal Accident insurance cover as standard (if required).
  •  NIC Protect indemnity insurance cover available against any potential status enquiries.
  •  Weekly, self-employed remittance to show earnings breakdown. Available on contractor’s portal.

Similar to CIS, the introduction of the ‘Onshore Intermediaries’ or ‘Agency Legislation’ in April 2014 and the subsequent reporting obligations that started in 2015, means that it is important to establish whether Supervision, Direction or Control (or the right of) exists to each worker as to the manner of how they perform their duties, per assignment.

It is advisable that anyone who would be under the scope of SDC (or the right of) would not be suitable for this model and would have to be classed as PAYE.

Contact us

Different agency, same Orbital

Just because you move agencies doesn’t mean you have to suddenly change your payroll provider, and potentially incur more costs for a lesser service. Simply let us know the new agency name and contact details and we’ll do the rest. We work with 100’s of agencies throughout the UK and can set payment up with them in a matter of minutes. If you don’t ask, you’ll never know.

Contact us now if you want to keep using our services with your new agency:

Orbital Job Board

Has up to the minute vacancies from the UK’s leading agencies:

New Registrations

  01226 444 445

info@orbitalservices.co.uk

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© 2018 Orbital Payroll Group Ltd. All Rights Reserved    |    Privacy Policy    |    Web by FCD

© 2018 Orbital Payroll Group Ltd. All Rights Reserved

Privacy Policy    |    Web by FCD

Recent times have seen increased scrutiny from HMRC on the way contractors are paid whilst on temporary assignments. That is why it is important to use a provider you can trust, and why engaging with Orbital can safeguard you from non-compliant schemes.

We offer a one-stop-shop service of payroll options to suit every level of earnings and offer friendly, honest and informative advice backed up by our ‘Client & Contractor CARE’ values:

Compliant
Attentive
Responsive
Everytime

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