Telephone: 01226 733 209

Expenses Explained

As an employee of Orbital Umbrella you can claim all appropriate expenses that you have incurred as a result of your work on your assigned contract. These expenses are entitled to be claimed once a contract commences, and are known as 'allowable' to be processed as a 100% tax benefit thus reducing your tax-to-pay liability each week.

However, please be aware that we will monitor the amount of expenses submitted each week, to ensure that the Gross taxable amount stays above National Minimum Wage regulations. Any amount of expenses taking you under the NMW threshold will be filtered in to be used when more appropriate.

Please note: We require VAT receipts to support all claims.

Travel

Your workplace is deemed as temporary for a period of up to 24 months. In the event that any Orbital employee works at a site longer than this period, advice will be given regarding the termination of travel allowance entitlement.

Costs for travel to and from a temporary workplace can be claimed in any tax year running from 6th April to 5th April. Carrying fellow Orbital Employee's as passengers travelling to an assignment, is another allowable claim as is travelling by motor cycles and bicycles (See table below)

Outlay for parking, toll or congestion charges can also be claimed, along with any train travel.

VAT receipts should be collected and submitted with your claim; however it is HMRC advice that for mileage this is only necessary to provide evidence for yourself and Orbital and will not affect your claim.

All HMRC rates are to cover all aspects of your travel. Items NOT permitted to be claimed are: Repairs, servicing, car tax and insurance.

Put the following in a table:

Travel Expenses Table

Meals Subsistence Costs

A claim of up to £5 per day can be made if you are working more than 5 hours or are required to leave home on an irregular basis at 6am or before.

A claim of £10 per day can be claimed if you have recorded a 10 hour working day.

If, on an irregular basis you are required to work above your normal day (after 8pm) you can also claim £15 if purchasing a late evening meal that you would normally have at home.

Expenses Explained

Accommodation Costs

If the assigned work takes you away from your normal permanent address due to the location of the workplace, you are allowed to claim the full cost of hotel or guest house stays along with meals taken, including one alcoholic drink. For this to be processed original VAT receipts from the place you stay will be required.

Overnight Expenses

An additional allowance of £5 per night is allowed for extra costs covering items such as telephone calls to home, laundry costs and newspapers. When available, receipts should be provided to support your claim.

Protective Clothing and Tools

Using industry as an example, items such as overalls, gloves, boots and helmets would be worn and claimed as an allowable expense if paid for by you. Claims for repair, cleaning or replacement paid by you are also allowable with the appropriate receipt.

Clothing required for the performance of your assigned work that cannot be worn as 'every day' clothes can also be claimed for.

Claims for tools to be used in accordance with your assigned work and directly connected with the site you are working at can be fully reclaimed on the production of receipts.

Phones Postage and Stationary

Any claims for any of the above should relate only to business usage.

Other Sundry Expenses

Items such as eye tests, professional subscriptions and training advice can be given on an individual basis to the merit of any claim.

In order that expenses can be viewed and processed with accuracy please forward any VAT receipts as back up.

Any item claimed that is not permitted by HMRC will not be paid, if in doubt please contact Orbital on 01226 733209.
Orbital Management Services, 10 Regent Street South, Barnsley S70 2HT. Contact Number: 01226 733 209. Email: info@orbitalservices.co.uk
Company Number: 06435616. Copyright © 2010 Orbital Management Services Ltd.