Benefits of using Orbital

Recent times have seen increased scrutiny from HMRC on the way contractors are paid whilst on temporary assignments. That is why it is important to use a provider you can trust, and why engaging with Orbital can safeguard you from non-compliant schemes.

We offer a one-stop-shop service of payroll options to suit every level of earnings and offer friendly, honest and informative advice backed up by our ‘Client & Contractor CARE’ values:

Compliant Attentive Responsive Everytime

Other Orbital Benefits Include:

Know You're in Good Hands

The flexible worker market is constantly trying to align to the ever moving target of compliance. At Orbital you get the best advice based on current HMRC guidelines and our commitment to compliance is confirmed by our various accreditations. It is advisable that you operate through a compliant, audited provider like us, so that you don’t put your financial affairs at risk with bad advice.

No Hidden Charges, Free Insurance

Our low-cost margin is always quoted as an ‘all-in’ rate which includes insurance as standard. We don’t ‘hide’ or forget to tell you about extra costs for things like insurances, as Personal Accident cover is included free of charge.

Online Services

Our easy-to-use service makes payroll automated and ultimately more efficient by allowing operatives to submit expense claims at the touch of a button, besides managing their account at a time when it suits them.

We also make registering and form-filling simple, with an online option besides DocuSign - our email based, electronic signature service, both of which reduce unwanted paperwork.

Consistently Cost Effective

Right from day one we have always been one of the most cost effective providers in the UK market, and this is reflected in our industry leading margins. We operate a sliding scale basis which benefits lower-end earners but also doesn’t penalise higher-end earners. We believe in a fair price for contract workers.

Registration and After-care

We aim to give a more consultation based registration for all candidates, to help understand in full how the pay process works for them and what they can expect from Orbital.

Our help doesn’t stop there however, and we are on-hand for unlimited support via phone, email or text message.

Also, we want you to stay with us from each assignment to the next, which is why we offer the Orbital job board service which is packed full of the latest vacancies from the UK’s leading agencies:

Pay Illustrations

This is a service we offer all new starters on registration, but it can also be beneficial when you are moving to a new assignment or have a change in pay rates or expense claims. We are more than happy to give you an example illustration at any time, to give some clarity on what potential take-home pay you might achieve.

We don’t waste time with a web based calculator, as these often give the wrong figures and don’t take into account all individual scenarios that may apply.

Our Credentials

The Orbital Group has pro-actively gained a number of industry recognised accreditations and standards to prove to our clients and the workforce alike, that we are serious about operating to current legislation and protecting their interests.

Professional Passport

Professional Passport is an independent professional membership organisation working with all sectors of the flexible workers market.

The Professional Passport stamp of approval is only given to companies that have passed a rigorous, compliance audit and likewise is used by many agencies as a benchmark when reviewing their payroll suppliers. Orbital has completed all the PP checks and is a fully approved member.

  0845 838 888 7

  www.professionalpassport.com

ARC Membership

The Association of Recruitment Consultancies (ARC) is a trade membership organisation representing recruitment businesses from all sectors. It also a legal partner of Lawspeed, and due to our SPA status allows us to be an approved member alongside many recruitment agencies who know they can rely on our services.

  01273 777997

www.arc-org.net

FCSA

As the trade association for professional employment services (umbrella, accountancy, payroll), FCSA works to support the sector and the flexible workforce. Associates and members adhere to our Charter which confirms that their businesses operate legally and are run by Fit & Proper Persons.

  0203 772 8622

julia.kermode@fcsa.org.uk

TEAM

TEAM is the largest network of independent recruiters in the UK.  TEAM provides recruitment and employment services to its membership enabling its Members to provide all the benefits associated with a local independent recruiter whilst at the same time being able to harness the combined networking power throughout 700+ locations..

  01730 890476

team@jobsatteam.com

Lawspeed SPA Audit

Lawspeed have been operating as a legal compliance consultancy specialising in recruitment and employment law since 1997. Their SPA service is an industry recognised audit style system to confirm whether a service provider is compliant or not. Orbital passed the audit as being a low risk provider in all aspects, and a copy of the report can be requested from Lawspeed.

  01273 236236

  www.lawspeed.com/ClientServices/Recruiters/SPA.aspx

PRISM

PRISM is a not for profit professional trade association that represents and promotes its members’ interests who all operate within the professional payment intermediaries sector.

The sector covers providers who offer support to temporary workers and recruitment companies by providing payroll services, employing workers through an umbrella company structure, and accountancy services support to workers who operate through their own limited company, often referred to as a PSC.

The members elect an Executive Committee, and this directs the Association’s priorities and activities.

  0203 198 0094

  www.prism.contractors

Orbital Payroll Group is a founding member of PRISM.

Apsco

The Association of Professional Staffing Companies (APSCo) was formed to give all firms involved in the recruitment of professional talent that have a commitment to excellence, the specialist support and distinctive voice they need to be successful. It gives candidates and employers a trusted badge of quality whilst providing member firms with an innovative range of services designed for them by recruitment experts.

101 Borough High Street, London, SE1 1NL

  +44 (0) 8458 997 388

  info@apsco.org

The One-Stop Shop for Contractors Payroll Options

Orbital Benefits

The world of contract and freelance work is on the up with the ‘gig’ economy getting more popular year on year as people recognise that they can have both flexibility and a good level of earnings without the restrictions of traditional PAYE arrangements.

Having a large flexible workforce is after all, what helped the UK come out of recession quicker than most and as more people recognise the benefits for themselves, coupled with the natural progression of the country’s workforce becoming older, this flexibility of working arrangements will become even more prominent. And that’s where we can help.

At Orbital we have operated within the payroll intermediary/commercial contracting sector since 2008, evolving our skills and experience by engaging with 1,000’s of temporary contractors in various industries such as – construction, rail, engineering, IT, education and healthcare, amongst others. Our background comes from a mixture of recruitment, accounting, management and the services industry.

We offer a range of payroll options that cover self-employment and PAYE to suit every level of worker with fully compliant terms and conditions when engaging through our Contract for Services or Employment contracts. Likewise, we give peace of mind to agencies and end clients through our various recognised accreditations and commitment to compliance.

Our approach is to be transparent and friendly as we pride ourselves on our integrity and straight talking, practical customer service to help you whenever you need it.

Why not contact us today to see if our services can benefit you.

  • Peace of mind in dealing with a compliant and audited provider.
  • Industry leading low cost margins.
  • Proactive Right to Work in the UK checks – we do perform the required checks and have training in how to spot counterfeit documentation.
  • Independent provider – no links to other agencies, no conflict of interest.
  • 24/7 online portal login to submit expense claims, view payslips and update details.
  • Advance payments for late timesheets up to Friday PM at no extra cost.
  • One charge for total hours submitted per week, NOT per timesheet.
  • SMS text message service for wages confirmation.

The Old Model That Still Looks Good – Umbrella no Expenses

This model is what many existing agency workers will now fit into if they are currently paid an uplifted ‘umbrella rate’ by their agency and working in roles deemed likely to be under Supervision, Direction & Control (or the right of).

If they are caught by SDC and don’t qualify as mobile workers, then no expenses can be reimbursed and all payments will be subject to full PAYE at source. The minimum take-on rate will still apply to ensure compliance for National Minimum/Living Wage and Holiday Pay purposes.

HOW IT WORKS

One

The worker becomes our employee engaged on an over-arching contract of employment which gives full employment benefits.

Two

Timesheet is submitted to the agency and expenses to Orbital via our online portal or by email, if the worker wishes us to capture them for year-end claims.

Three

Orbital invoices the agency for the agreed ‘contract rate’ and the total funds are sent to us.

Four

From the Gross amount we then make the standard Umbrella company and employment deductions including our margin, PAYE tax, National Insurance, holiday pay and pension contributions (if applicable).

Five

The funds are then processed after all deductions with confirmation of take-home pay sent via SMS text message. Payslips are uploaded to the portal each week/month.

SIX

Upon leaving our employment we will issue a P45, or P60 at tax year-end and if we have kept a record of expense claims, we can issue a report to the worker which will enable them to make a claim direct to HMRC on a P87 or Self-Assessment form.

Benefits:

  • Straight forward set up with all Tax/NI deducted at source.
  • No time consuming HMRC administration compared to self-employment.
  • Financially on a par with new ‘lower-end limited company’ products but without the hassle, stress or uncertainty.
  • Many workers make a direct claim for expense tax relief at year-end.
  • Full employment benefits, it is not a Zero-Hour arrangement.
  • It has longevity – no need to be swapping to different models/tax loopholes each year.

Year-end Claims:

Due to the large number of contractors that may be caught by SDC post April 2016, it is almost certain that there will be an equally large number trying to claim back expenses at tax-year end. This could prove especially true in sectors that have been name checked by HMRC as likely to have SDC evident in most cases e.g. education.

Claims can be made by completing either:

  1. P87 form if claim is up to £2500.
  2. A normal self-assessment, which may require registering for a UTR number.

We can assist by:

  • Keeping a log of the expenses submitted by the workers throughout the year.
  • Producing a report at year end with a breakdown of the collated expenses.
  • The report can then be used to help submit the claim, and the assessment is placed directly onto HMRC.

The New Model

HOW IT WORKS

One

The worker and Orbital will have agreed this particular model works best for them upon registration/on-boarding based on the contract details. This process will also include an SDC assessment and for the purpose of this option, SDC must not exist. Orbital would look to qualify the journey with information from the candidate and agency assignment schedules.

Two

Worker would submit mileage claims on a weekly expense form as normal, and include postcode to postcode, reason for travel, vehicle details and submit fuel receipts (dated and timed) where possible.

Three

We deduct our agreed margin from the Gross agency amount and the remaining funds are processed to ensure Holiday Pay and NMW obligations are met and also Employers NI liabilities that are incurred on the pay.

Four

Any remaining funds available after the standard deductions would be used to relieve the mileage expenses claim.

Five

All other expenses would be collated ongoing throughout the year and a report produced for the worker at tax-year end for a self-assessment submission to HMRC.

Mileage Only Umbrella

(No SDC or a Mobile Worker)

This model is suitable for workers who have a high mileage claim compared to other expenses, over a series of assignments.

Changes to the Finance Act 2015, and in particular the new rules around ‘Relevant Salary Sacrifice’ prevent earnings fluctuating as a result of expenses being reimbursed. Mileage however, is outside of these rules so remains unchanged.

The worker will still have to be assessed for SDC on their assignment, but where they pass the test or are a mobile worker, they can claim the expense.

The guidelines are:

  • Worker will be engaged on an over-arching contract of employment.
  • There must be evidence that there is no SDC (or the right of) per the assignment, or that they are a Mobile Worker.
  • Mileage only expenses can be reimbursed.
  • All other expenses (receipted) must be made on a year-end claim. Orbital can collate this information throughout the tax year to produce a summary report.

Limited Company/PSC

Running your own Limited Company or Personal Service Company (PSC), as it is sometimes referred to, can be the most profitable and rewarding way of contracting.

By letting Orbital take care of all the ‘back-office’ and administration involved you will have more freedom to maximise your working time. We can also help to guide you on all aspects from initial company set up and what to do monthly, right through to end of year obligations.

Orbital Limited Basic

This level is suited to contractors who wish to take control of their own company activities through our specialist software.

Benefits include:

  • FREE Limited company formation (if required).
  • Initial consultation and unlimited support via phone and email.
  • 24/7 portal access allows you to see your company information on-the-go.
  • Monthly payroll and related admin.
  • Support with registration of PAYE/NIC.
  • Assistance in registering for VAT and Flat Rate Scheme (if required).
  • Help with quarterly VAT return (if required).
  • Support in completing P11D and P60’s.
  • Assistance in completing and submitting all required annual returns.
  • Dividend documentation support.
  • Help with routine HMRC administration.

£80 (+VAT) per month

Other benefits

FREE Company Set Up

We can help get you started by setting up your limited company for free. Assistance is also available if needing to set up a business bank account quicker than the standard high street options.

FREE Contractor Liability Insurance

When choosing our advanced service, we can offer you comprehensive insurance cover on your own schedule for Employers Liability, Public Liability and Professional Indemnity saving you £££’s each year, completely free of charge. This also gives you and your agency/client peace of mind.

Be Your Own Boss – But Be Certain!

Making the move to limited is mainly suited to technical or professional staff who are contracting for the long term and are happy to commit a certain amount of time into managing their finances. Ultimately you are the director of your own Limited company which obviously brings extra responsibilities, but also means you have more choice of the contracts you enter into.

Help Is At Hand (if required)

Orbital can act as your registered office address, send invoices, provide bookkeeping provisions, deal with any HMRC administration, register you for required taxes and help with monthly /yearly returns. This all helps you to get on with what you do best.

Easy-to-use 24/7 accounting software

Designed specifically for small businesses and freelancers our stand-alone software makes it simple to stay on top of your day-to-day bookkeeping at a time that suits your lifestyle.

Our service is completely web-based, so there’s nothing to download, update, or install on your computer, and you can access it from anywhere you have an internet connection. Your data is safely backed-up and has the same level of encryption to talk to your computer as banks use.

Orbital Limited Advanced

£100 (+VAT) per month

This service level is for contractor’s who prefer Orbital to manage most or all aspects of their limited company affairs. It includes all the benefits of the basic service besides the following:

  • FREE contractor liability insurance with your own personal schedule.
  • Weekly invoicing on your behalf.
  • Expenses input (if required).
  • Monthly bookkeeping service e.g. bank reconciliation’s etc.
  • Annual filing fee.
  • Use of registered office address.

Learn more about how Orbital Limited can benefit you.

About Orbital Limited

CIS Self Employed Sole Trader

Perfect for sub-contractors that work on a freelance basis within construction (trades or technical) and rail. Due to the introduction of the ‘Onshore Intermediaries’ or ‘Agency Legislation’ in April 2014 and the subsequent reporting obligations that started in 2015, it is now important to establish whether Supervision, Direction or Control (or the right of) exists to each worker as to the manner of how they perform their duties, per assignment.

If it is confirmed that SDC exists on particular working arrangement, then the operative would have to be classed as PAYE for tax purposes. We can assist our clients in performing a robust assessment on SDC including which level of job roles could be ruled out straight away and those roles where an assessment could be made.

CIS engagement contains the following aspects:

  • Unique Tax Reference number and proof of self-employment is a requirement.
  • Process to confirm whether or not the right of SDC exists on a particular role or assignment is important to establish for employment purposes (Agency liability).
  • CIS tax deducted at 20% (standard) or 30% (higher rate) after verification with HMRC.
  • All sub-contractors are engaged on a fully compliant contract for services, are free to find their own assignments/work detail and have the right of substitution.
  • Public liability and Personal Accident insurance cover as standard (if required).
  • NIC Protect indemnity insurance cover available against any potential status enquiries.
  • Weekly, self-employed remittance to show earnings breakdown. Available on contractor’s portal.

Outsource PAYE Bureau

This is the ideal service for clients that have any number of directly employed PAYE workers but don’t want the cost and hassle of running an in-house payroll.

We can take away all the pressure involved in the setup, processing and payment of workers to leave you to concentrate on maximising your business.

Since the changes to claiming travel and subsistence expenses affected Umbrella PAYE workers in 2016, this option has become more popular for those at the lower end of the pay scale who now don’t have the benefit of expense reimbursement.

Benefits Include

  • Full employment Status.
  • All PAYE tax and NI calculations.
  • RTI information sent to HMRC.
  • Summary details of RTI, PAYE, SSP, SMP, NIC and any other data you need.
  • Printed or electronic payslips.
  • P45’s, P60 and P11D.
  • Management and reporting of Pension Auto-Enrolment scheme.
  • Bulk payroll upload.
  • Weekly/Monthly payroll.
  • Payments made any day of the week.
  • Fixed fee per worker, per pay period.
  • Quick, straightforward setup.
  • Unlimited support.

Agency/NIC Protect Indemnity Insurance

Due to the uncertainty that recent legislation changes have brought and the complexities of understanding Supervision, Direction & Control, many temporary labour agencies have moved away from the self-employed arena.

Agency protect has been developed to counter the event of a successful HMRC challenge and can provide reimbursement of agreed tax and

NI losses as well as legal costs (if required).

We are not one of those providers who are on a sales mission to convince you that this is the cure to all your self-employed concerns, because it is not and it still requires processes in place to confirm why certain operatives are suitable for self employment. But if you would like the cover, we have the option available on a no obligation basis and it is essentially another layer of protection or ‘safety net’ if you are engaging with CIS sub-contractors.

Throughout 2016 we have seen an increase in the number of operatives going back through CIS as agencies gain more knowledge, feel more confident and have a better process to work with the legislation.

Feel free to get in contact as we are happy to discuss the policy with you in more detail at anytime, or we can also get our brokers to have a chat with you if you feel it would be beneficial.

Does SDC (or the right of) Apply, and What Does it Mean?

To establish which model is the right fit for a candidate could be determined on whether Supervision Direction & Control exists on a particular role, per assignment.

The introduction of this ‘test’ was first seen in the ‘Agency Legislation’ 2014 and affected CIS operatives, as it was deemed that most would be under SDC and therefore should be classed as employed for tax purposes with liability being put on the agencies.

Likewise in 2016, when the same ‘test’ was applied to Umbrella PAYE workers as part of the Finance Bill and effectively made claiming Travel & Subsistence expenses unlikely for the majority of workers, especially the lower paid/unskilled.

As it is deemed by HMRC that SDC will apply in most cases, and therefore the need to prove a negative; we have to now go through a robust process which is evidence based and allows us to make an assessment to show SDC may or may not exist for certain job roles on certain contracts. Unfortunately, these are HMRC rules, not ours!

Our process is based on:

  • Ruling out a level of workers where the right of SDC would almost certainly apply (e.g. labourers, unskilled/semi-skilled operatives, supply teachers).
  • The duties involved and levels of pay.
  • Copy of qualifications.
  • Reviewing agency contracts to check for SDC related clauses.
  • Working closely with agencies to confirm assignment details and/or assignment schedules.
  • Questionnaires that are not tick box exercises to get as much detail as possible.
  • Summary and conclusion report.

Mobile/Multi-Site Workers

Workers who are genuine multi-site or mobile workers are out of scope of SDC and can claim expenses under the new Umbrella models. This will obviously depend on if they are travelling to more than one location and that the workplace/s can be qualified as temporary.

Questions Are based Around

Can the worker be told what to do and how to do it?

Are you sufficiently qualified for the job?

Are your services being provided outside of the client’s core business activities?

The answers to the questions we propose and the evidence gathered around them will tell us if it is reasonably possible for the worker to be out of scope SDC, or not. The more qualified the role, the more likely that there could be an assessment made.

Orbital Workers Incentives 2017

At Orbital we value your custom and we want to give a bit of something back to the workers who make us what we are. Please take note of our fantastic offers available to you throughout 2017.

Refer a friend.

If they then get paid through Orbital, you will receive two free weeks margin.

Keep Getting Paid by orbital.

Most number of weeks paid by Orbital in 2017 (1st Jan to 1st December) = £500 worth of vouchers of your choice.

Terms and Conditions

Offer runs from January 1st 2017 to December 1st 2017.

“Refer a friend” Friend must not have been paid through Orbital previously and must actually get paid through Orbital to qualify for a free week.

“Refer an agency” Orbital must not have worked with this agency previously.

Vouchers cannot be redeemed for a cash alternative.

Take Orbital to a “new agency” when you move.

If that “new” agency uses Orbital then you will receive 2 free weeks margin.

“new agency” means that Orbital have never dealt with that agency before.

Most number of agency referrals throughout the year.

Most number of agency referrals throughout the year = £500 worth of vouchers of your choice.

Contact us

Different agency, same Orbital

Just because you move agencies doesn’t mean you have to suddenly change your payroll provider, and potentially incur more costs for a lesser service. Simply let us know the new agency name and contact details and we’ll do the rest. We work with 100’s of agencies throughout the UK and can set payment up with them in a matter of minutes. If you don’t ask, you’ll never know.

Contact us now if you want to keep using our services with your new agency:

Orbital Job Board

Has up to the minute vacancies from the UK’s leading agencies:

New Registrations

  01226 444 445

info@orbitalservices.co.uk

Online Registration

Contractor Portal

Portal Login

© 2017 Orbital Payroll Group Ltd. All Rights Reserved

Website design by FCD

Orbital Limited Basic

£80 (+VAT) per month

This level is suited to contractors who wish to take control of their own company activities through our specialist software.

Benefits include:

  • FREE Limited company formation (if required).
  • Initial consultation and unlimited support via phone and email.
  • 24/7 portal access allows you to see your company information on-the-go.
  • Monthly payroll and related admin.
  • Support with registration of PAYE/NIC.
  • Assistance in registering for VAT and Flat Rate Scheme (if required).
  • Help with quarterly VAT return (if required).
  • Support in completing P11D and P60’s.
  • Assistance in completing and submitting all required annual returns.
  • Dividend documentation support.
  • Help with routine HMRC administration.

Terms and Conditions

Offer runs from January 1st 2017 to December 1st 2017.

“Refer a friend” Friend must not have been paid through Orbital previously and must actually get paid through Orbital to qualify for a free week.

“Refer an agency” Orbital must not have worked with this agency previously.

Vouchers cannot be redeemed for a cash alternative.

Orbital Workers
Incentives 2017

Benefits of using Orbital

Recent times have seen increased scrutiny from HMRC on the way contractors are paid whilst on temporary assignments. That is why it is important to use a provider you can trust, and why engaging with Orbital can safeguard you from non-compliant schemes.

We offer a one-stop-shop service of payroll options to suit every level of earnings and offer friendly, honest and informative advice backed up by our ‘Client & Contractor CARE’ values:

Compliant
Attentive
Responsive
Everytime

Other Orbital Benefits Include:

Know You're in Good Hands

The flexible worker market is constantly trying to align to the ever moving target of compliance. At Orbital you get the best advice based on current HMRC guidelines and our commitment to compliance is confirmed by our various accreditations. It is advisable that you operate through a compliant, audited provider like us, so that you don’t put your financial affairs at risk with bad advice.

Consistently Cost Effective

Right from day one we have always been one of the most cost effective providers in the UK market, and this is reflected in our industry leading margins. We operate a sliding scale basis which benefits lower-end earners but also doesn’t penalise higher-end earners. We believe in a fair price for contract workers.

No Hidden Charges, Free Insurance

Our low-cost margin is always quoted as an ‘all-in’ rate which includes insurance as standard. We don’t ‘hide’ or forget to tell you about extra costs for things like insurances, as Personal Accident cover is included free of charge.

Registration and After-care

We aim to give a more consultation based registration for all candidates, to help understand in full how the pay process works for them and what they can expect from Orbital.

 Our help doesn’t stop there however, and we are on-hand for unlimited support via phone, email or text message.

Also, we want you to stay with us from each assignment to the next, which is why we offer the Orbital job board service which is packed full of the latest vacancies from the UK’s leading agencies:

Online Services

Our easy-to-use service makes payroll automated and ultimately more efficient by allowing operatives to submit expense claims at the touch of a button, besides managing their account at a time when it suits them.

We also make registering and form-filling simple, with an online option besides DocuSign - our email based, electronic signature service, both of which reduce unwanted paperwork.

Pay Illustrations

This is a service we offer all new starters on registration, but it can also be beneficial when you are moving to a new assignment or have a change in pay rates or expense claims. We are more than happy to give you an example illustration at any time, to give some clarity on what potential take-home pay you might achieve.

We don’t waste time with a web based calculator, as these often give the wrong figures and don’t take into account all individual scenarios that may apply.